Help : Managing Student and Teacher Accounts (Teachers)

The ASP version of the GCSE ICT Companion stores student work and results in an Access database on a web server. To maintain the security of this data, users must login before they can access it.

To enable students to store worksheet answers and quiz results you must set up accounts for them. Each user that is created is placed into a group. You can choose the names of the groups, but there is one special group called TCH. Anybody that is placed in the TCH group will be able to edit student accounts, view marks and mark work. You must always have at least one user in the TCH group.

The account management system is accessed by following these two steps :

1. Select the button on the navigation panel.
2. Click on the Student Management Tab.

Note that this will only work if you have logged on as a member of the TCH group. If you are logged on as a member of any other group, clicking the button will start the MyWork Organiser instead.

You can find out how to carry out a particular task by choosing an option from the table below. If this is your first time using the ICT Companion we recommend that you read through all of the information on this page.

Creating a Group
Setting the Course for a Group  
Adding Users to a Group
Renaming a Group
Delete Group
Edit User Details
Delete User Details  

Creating a Group

Each user that you create is a member of a group. The first thing that you should do is create the groups that you will use. There is a special group called TCH for teachers, which already exists. To create a group :

1. Select the Add Group option from the menu at the left hand side of the frame.
2. Type the name of the group that you want to create in the dialogue box then press the Add button :

When you have created a group it is a good idea to set the course that students in the group are following. Then add users to the group.

Setting the Course for a Group

It is a good idea to set the course that students in each group follow. When students read article pages traffic light indicators at the top of each page will tell them how relevant the information on the page is. To set the course for a group :

1. Select the Set Course option from the menu at the left hand side of the frame.
2. Choose the group to set the course for then select the required exam board and subject specification. Finally press the Set button :

Note that the traffic light indicators are provided as guidance only. We have taken great care to set them correctly for each course and page, but errors can not be ruled out. The appropriate subject specification should always be consulted.

Adding Users to a Group

To add a user to a group :

1. Select the Add User option from the menu at the left hand side of the frame.
2. Complete the details required by the dialogue box. It is possible to leave the password field blank and get users to set their own passwords. Finally press the Add button :

If you add the user to the TCH group then then he or she will be able to access the account management system, mark work etc. If you want to add many users to the same group then before choosing Add User, select the group in the combo box at the top left hand corner of the screen.

Renaming a Group

You may want to rename a group, for example if the group moves from one yeargroup to another or has a new teacher. To do this :

1. Select the Rename Group option from the menu at the left hand side of the frame.
2. Choose the group in the Current Name field then enter the group's new name in the New Name field. Finally press the Rename button :

Delete Group

When a group of students leave you may want to delete them all at once by deleting the group they are in. This will be quicker than deleting each student individually. When you delete a group all of the students within the group and all of the work they have saved is deleted. To delete a group :

1. Select the Delete Group option from the menu at the left hand side of the frame.
2. Choose the group in the Group Name field then press the Delete button :

It is not possible to delete the TCH group as this is required by the system.

Edit User Details

You may want to edit a user's details. This will allow you to :

To edit a user's details :

1. Select the Edit option in the Actions column, next to the student's name :

 
2. Make the required changes then press the Save Changes button :

Delete User Details

When a student leaves you should delete their account. When an account is deleted the work that the student has stored is erased. Follow these instructions to delete a user :

1. Select the Delete option in the Actions column, next to the student's name :

 
2. Press the Confirm Delete button :

Return to Help Menu

(C) P Meakin 2004